We've all seen the field in our e-mail settings, but there has been some confusion as to how/why one would use the “blind carbon copy" function – BCC.

Unfortunately, there are some out there who can't help but spam their press releases. And, it's true that it is the quickest way of getting your message to reporter (though not the most effective).

Consider the fact that you have personal information on each of these reporters (their e-mail addresses). You realize how important it is to respect privacy, and not list everyone's e-mail address in the “To" field visible to all, but you want to get this e-mail out right now. This is where the “BCC" field becomes useful.

The BCC field acts much like “To," but when the e-mail is received, all addresses will not be visible to the recipients; even if they click on “reply to all," the addresses will still be kept private.

Note: We don't ever recommend spamming, but if you must send a pitch to multiple recipients, this approach is the lesser evil by far.

Don Osmond

Senior Associate

Public relations play a vital role in a company's success. It is not a function handled exclusively by the internal PR department or the agency of record. Every company should implement a PR policy and regularly review the policy with employees to ensure that it is understood and followed.

The following are tips each employee should follow to assist with PR:

• Know and understand the company PR policy. If you aren't told about a policy when hired ask if one exists and if you can get a copy of it.

• Make sure you know who you're talking to at all times. If somebody calls asking questions don't be afraid to ask whose calling and what the purpose of the call is.

• Know who is in earshot. Be careful what you say in the company lobby, bathroom or when traveling while at an airport, hotel, restaurant, or trade show. If somebody overhears a confidential conversation, particularly the media it is now public information.

• If a reporter calls and wants information transfer him to the appropriate PR contact. Find out what his deadline is and what specifically it is they need. Once you have this information turn them over to the PR contact.

• Never give out cell phone or personal phone numbers to a reporter. Always take their information and pass it along to the proper PR contact for follow-up.

Jeremy Kartchner

Senior Accounts Director